3C’s Ohio Club
DUTIES OF OFFICERS AND COMMITTEE CHAIRPERSONS
PRESIDENT:
Presides at all meetings of the members and board members of the 3 C’s Ohio Club.
Calls special or emergency meetings as deemed necessary for both membership and board.
Appoints committee chairpersons with the approval of the officers.
Has authority to sign checks deposit or withdraw monies from the Club’s banking account in the absence of the Club’s Treasurer.
Sets the room arrangement for each meeting with the Recreation Center staff.
Meets with a bank representative to sign necessary paperwork.
VICE PRESIDENT:
Assists the President in the duties of his or her office.
Presides at all meetings in the absence of the President.
Organizes and establishes committees as deemed necessary as requested by the President.
Meets with a bank representative to sign necessary paperwork.
SECRETARY:
Records the minutes of each meeting and presents them to the President for review and then to the Webmaster for posting on the website
Makes copies of the minutes for the next month’s meeting.
Keeps a file of minutes of all meetings, filing the board meeting records with the membership meting records.
Meets with a bank representative to sign necessary paperwork
TREASURER:
Shall maintain a cash disbursement record ledger.
Pays any monies required to manage the business matters and/or social functions as approved by the Executive Board.
Prepares a statement of finances, itemizing receipts, disbursements and current balance to be read at the monthly meetings of the and membership.
Makes records and financial statements available for an annual audit by the auditing committee at the completion of the term of office or at any time the Executive Board deems necessary.
Receives all membership dues and other income received at each meeting.
Meets with a bank representative to sign necessary paperwork.
COMMITTEE CHAIRPERSONS:
ADVERTISING CHAIRPERSON:
Places an ad in The Recreation News under Club activities each month prior to the meeting.
AUDITING COMMITTEE:
Shall provide any needed assistance to the Treasurer. Shall audit the Treasurer’s records prior to the completion of the Treasurer’s term of office.
CHAPLAIN:
Shares a scripture or thought for the day.
COFFEE COMMITTEE:
Shall be responsible for the purchase, preparation, and serving of coffee and donuts at the social time prior to the monthly membership meetings.
HISTORIAN:
Shall keep records of yearly elected officer’s and photos of social affairs of interest to the club members
Shall keep monthly minutes of the 3 C’s Ohio Club recorded by the Secretary.
MEMBERSHIP:
Keeps records of all members.
Collects yearly dues at each meeting and issues membership cards.
Posts a current roster on line and verifies membership status by April.
NAME TAG COMMITTEE:
Is responsible for special name badges, and other club memorabilia at all scheduled 3 C’s Ohio Club meetings.
NOMINATING COMMITTEE:
Shall consist of a chairperson selected by the President and two other members
Shall prepare a slate of nominees for each office to be presented to the membership at the October meeting and to be voted on at the November meeting.
Shall install officers at the January meeting.
RULES COMMITTEE:
The Rules Committee shall consist of the current Executive Board and the immediate past President of the Club.
Shall review the present by-laws, duties of officers and committee chairpersons annually and make necessary changes at the middle the year.
Shall present the by-laws to the membership for their approval by the November meeting if there are any changes. By laws should be posted on the website for access by members.
SERGEANT OF ARMS:
Is responsible for the care and setting up of the Ohio flag and Club 3C logo signs for each meeting.
Is responsible to keep order during the meetings.
Takes count of attendance at all meetings and reports the number to the secretary.
SUNSHINE COMMITTEE:
Sends get well, sympathy, or appropriate correspondence to members after being notified by other members.
TELEPHONE COMMITTEE:
Shall call members prior to the monthly meetings.
WEBMASTER:
Notifies members electronically of upcoming meetings and events as requested by the Executive Board and keeps website updated.